Training Policy

Purpose

This policy outlines the mandatory and role essential training requirements for the Alchemy Safety workforce in accordance with legislation, statutory requirements and industry standards.

PolicyThis policy applies to all Alchemy Safety staff including staff with temporary or fixed term contracts, students and volunteers, agency staff.

Guiding principles that support this policy:

There is a formal approval process and governance established before training topics can be endorsed as mandatory or role essential.
Mandatory training and all role essential training must be completed within work hours.
All mandatory training is compliant with relevant legislation, Policy Frameworks, and relevant industry standards.
All training has a Subject Matter Expert (SME) who is responsible for the learning content and objectives for the training.
Mandatory and role essential skills training is a component of staff induction and must be completed within the orientation period or assigned due date.

Mandatory Training: Organisation mandated training is that which applies to all staff.

Role Essential Training: Role essential training is also compulsory for staff to complete in accordance with a job role or a requirement of a client or service.

Recognition of Prior Learning: Alchemy Safety recognises that staff may have prior learning via other institutions, which meets some or all the requirements of specific learning and development courses. In such cases, a staff member can apply for a recognition of prior learning (RPL) assessment.

If successful, RPL is applied to an individual’s LMS learning record. If it is deemed that an RPL cannot be applied, the staff member is to undertake the relevant recognised course.

Fitness to Train: Individuals may be unable to attend or fully complete training on health or disability grounds particularly if the training has a physical requirement to it (i.e. resuscitation). Where an individual is unsure of their ability to undertake the training, they must discuss this with their line manager and complete a Work Health and Safety Risk Assessment.

Leadership will endeavour to support all individuals with concerns about the impact of their health or disability on their ability to complete training.

Roles and Responsibilities

Executives are required to:

undertake high-level monitoring within their portfolios and ensure their managers are pro-actively monitoring and managing compliance.
facilitate the development of an improvement plan for staff who are persistently non-compliant with any mandatory and role essential training requirements.

Managers are required to:

ensure all employees are given the protected learning time to complete mandatory training within the prescribed timeframes.
ensure employees and others returning to the workplace after periods of 12 months or more leave complete their full suite of mandatory training requirements.
monitor compliance and provide information to the organisation, where required.

Subject matter experts are required to:

provide the organisation with accurate, timely and appropriate guidance, advice and support including, but not limited to, updating the mandatory training courses as required
identify where changes, e.g. to legislation, necessitate new mandatory training interventions.

Employees/Staff are required to:

complete all relevant mandatory training within the prescribed timeframes.
ensure completion records are up to date and maintain evidence of training completion.
attend event training on time.
participate fully in any program.
complete evaluations as requested to provide feedback and contribute to continuous improvement.
apply learning to the workplace.

All staff are required to work within policies and guidelines to make sure that Alchemy Safety is a safe, equitable and positive place to be.

Monitoring and Evaluation

Monitoring: The Director of Alchemy Safety monitors the implementation of this policy, regularly reviews its contents to ensure relevance and accuracy, and updates it as needed.

Monitoring activities will include:

adequacy of communication and education resources.
reviewing the number of staff undertaking training courses and examine the reflective feedback (evaluation) surveys at the end of each course once it is operational, review the protocol and process and see if could be more effective or efficient.
regular feedback from team leaders reporting issues experienced by staff with policy implementation.
list of performance reports relevant to monitoring policy and review indicator(s) at regular intervals including incidents.
consider setting up a process to capture ad hoc feedback from general staff.

Evaluation: Evaluation of this policy is to address:

evidence of meeting legislative requirements.
program merit and outcomes.
evidence of meeting learning objectives.
staff satisfaction of program outcomes.

Compliance

This policy is a mandatory requirement for all staff that provides assurance to specific legislation requirements, National Work Health and Safety standards and policy requirements.

Failure to comply with this policy may constitute a breach of the Code of Conduct (Code).